Terms & Conditions

Please Review our Terms and Conditions

ALCOHOL:

We want you and your guests to enjoy your celebration safely and in compliance with Ohio state law.

Outside alcohol is welcome; however, we ask that only guests of legal age consume alcohol and that all beverages remain inside the facility. Maintaining these safety standards helps us avoid the need for early event termination.

CANCELLATION & REFUND POLICY:

We understand that plans can change. To help us manage our calendar, we offer rescheduling on a case-by-case basis depending on availability. If you need to reschedule, please let us know within 15 days of your original date. Please note that because a rescheduled date holds space that could have been used by another client, the security deposit becomes non-refundable at that time. Any Refunds, including the refundable security deposit, are only returned to the original form of payment unless otherwise discussed.

For cancellations, our penalty schedule ranges from 0% to 100% depending on how close we are to the event date, ensuring fairness for both the venue and the client

22+ Days from event date 0% Penalty on any payments made
21-15 Days from event date 100% Forfeiture of Refundable Security Deposit only
14-8 Days from event date 75% Forfeiture of all payments made
7 days - Event Date 100% Forfeiture of all payments made

We value our relationship and open communication with you. We ask that you contact the Venue Owner directly with any questions or concerns before initiating a bank investigation or chargeback so we can find a solution together. Should a billing issue arise, we are committed to resolving any concerns. Please be aware that the venue will provide this signed agreement and all relevant event documentation to financial institutions to dispute any unauthorized chargebacks

CLEANUP:

To ensure the venue is ready for the next guest and to facilitate the full return of your security deposit, we ask for your help with a few checkout tasks at the end of your rental.

Please sweep or dust mop the floors and mop up any standing spills.
Kindly move all trash, food, and decorations—including items from the four trash cans—to the designated green dumpster.
Please do not dump food in sinks, place in trash only.
Ensure the front sidewalk and parking lot are free of any event-related debris.
Please leave all venue-provided equipment (linens, racks, utensils, etc.) for our team to inventory.

A full refund of your security deposit is our goal! To ensure this, please follow the checkout checklist above. This helps us keep the venue ready for the next celebration and avoids additional cleaning fees or deposit deductions.

Clients are subject to additional billing for additional cleaning or damages outside of normal wear and tear that amount to more than the Security Deposit as a result of their event.

Any unclaimed items will become the property of Elite Banquets and Events.

COVID-19 PROVISIONS:

The health of your guests is a top priority. We ask for your partnership in ensuring that anyone entering the venue is free of flu-like symptoms, per CDC guidelines. While the venue is held harmless for viral transmissions, we are happy to work with you on rescheduling only, should COVID-19 impact your event date

DAMAGES:

We take great pride in our facility and ask that you treat the space with care. The client is responsible for the replacement or professional cleaning costs of any items damaged beyond normal wear and tear. To protect the venue’s surfaces for future guests, we strictly prohibit items that cause lasting damage or require extensive cleaning, such as confetti, loose glitter, color cannons, and adhesives on floors or mirrors. Using these items, or exceeding our 100-guest maximum capacity, will necessitate a security deposit deduction to cover restoration costs.

Damages include, but are not limited to chipped, cracked, or broken items, burned, ripped or dirtied upholstery or fabric beyond normal wear and tear, loss or damage due to theft, misuse, abuse, intentional damage, disappearance, or loss due to Client's failure to care for the Rental Items, including damage as a result of leaving Rental Items out in the rain.

Pets are not allowed under any circumstances.

Any damages that occur once the Rental period begins, whether caused by the Client, Client's guests, or third-party event vendors, are the sole responsibility of Client.

DÉCOR & FURNITURE:

We want your event to look beautiful, but some items cause lasting damage or require professional cleaning. We strictly prohibit the following:

Confetti of all types
Loose Glitter
Pins/Tacks/Staples/Other Sharp Objects to decorate
Glue/Glue Guns/Extra Strength adhesives on surfaces
Any adhesive (including carpet tape, and vinyl) on the floors or mirrors.
Color Cannons/Color Powders
Sparklers/Open Flames/ Fireworks

Because these items require extensive restoration, their use will result in an automatic deduction from the security deposit

Clients are not permitted to bring or obtain additional equipment for over 100 guests. 100 is the maximum capacity and violation will result is forfeiture of the Security Deposit.

ENTERTAINMENT:

We are happy to host your outside vendors! To ensure a seamless experience, please disclose all vendors and equipment rentals to us in advance.

While inflatables are not permitted for indoor use, we welcome bounce houses and ball pits in the side parking area. Please ensure your vendors arrive and depart strictly within your agreed-upon rental period.

It is the responsibility of the client and/or vendor to have any waivers or permissions before use. Client agrees to release Elite Banquets from any liability associated with entertainment or furniture vendors.

PARKING & SMOKING:

To provide a comfortable environment for all guests and our neighboring businesses,

Elite Banquets is a smoke-free indoor facility.

Smoking is permitted in the outdoor designated area on the side of the venue only. Including but not limited to cigarettes, cigars, flavored cigars, e-cigarettes, vapes and hookah.

Regarding parking, we ask that you and your guests refrain from parking in front of neighboring businesses during their operating hours to ensure no one is at risk of being towed

SECURITY DEPOSIT & FEES:

Your security deposit serves to secure your date and covers any potential incidentals or time overages. We aim to return all refundable deposits to your original payment method within one week following a successful event. To keep everything transparent, all fees are itemized on your invoice. Please ensure the final balance is settled 5 days before your event to avoid late fees or the risk of cancellation.

Dates that have not been secured with a deposit within 3 days will be re-released to be booked by others.

Rescheduled event dates result in the Security Deposit being non-refundable.

PLANNING & RENTAL FEES:

We believe in transparency. For your clarity, all charges are itemized on your invoice, so you know exactly what you are paying for. Also on your invoice, we provide a fee schedule. Following this schedule ensures your event remains secured on our calendar and avoids any risk of cancellation or additional fees. By making a payment, you acknowledge that you have reviewed and agreed to these itemized terms.

Please settle your final balance at least 5 days before your event. This 5-day window is also the final opportunity to make any changes, additions, or updates to your rental period or invoice so we can prepare the venue specifically for your needs.

We understand that things can get busy as your event approaches. However, please be aware that any balance settled within the 5-day window before the event will incur a late fee of 10% of the remaining balance.

To ensure we can move forward with hosting your celebration, all balances (including any late fees) must be fully settled at least 72 hours before the event. Please note that we are unable to host events with unsettled balances, and failure to meet this 72-hour deadline will result in event cancellation and the loss of payments made.

Our primary goal is to provide a safe and professional environment for you and your guests. To maintain these standards, the Venue Owner reserves the right to conclude or cancel any event where health, safety, payment, or timing terms are not being met.

RENTAL PERIOD:

To help you plan a seamless celebration, your rental is reserved as a consecutive block of time that includes your setup, the main event, and your cleanup. You can find your specific scheduled window listed in the notes section of your invoice for easy reference.

To ensure the venue is clean and ready for your team, the start time on your invoice is the earliest point that you, your guests, and your vendors may access the space. If you find you need more time to prepare, we are happy to coordinate early access for an additional fee of $175, subject to the facility’s availability.

Because our staff and resources are dedicated to your event starting at your scheduled time, the rental period begins promptly as agreed, regardless of when you or your guests arrive. We encourage arriving on time to make the most of every minute of your celebration!

We want you to be able to depart comfortably. We provide a complimentary 30-minute grace period after your event’s scheduled end time for all guests and vendors to exit. To avoid additional hourly charges or deductions from your security deposit, please ensure the venue is vacated by the end of this 30-minute window.

If you need to store furniture or equipment after your rental period has ended, we offer on-site storage for $250 per 24-hour period, subject to availability.

As a helpful alternative for managing rentals, you are welcome to park rental trucks (such as U-Haul or Enterprise) in our side parking lot to store furniture or equipment over the weekend at no additional cost.

SECURITY:

For your peace of mind, our premises are monitored by camera.

Security personnel can be hired at the expense of the client. Clients must notify the Venue of security services being hired/present.

It is the responsibility of the client to review and become familiar with all guidelines as outlined and express any questions or concerns before the rental period. It is the responsibility of the client to ensure that these guidelines are followed by all guests of the facility to avoid early termination of their event, forfeiture of payments, or additional billing after the event. Payments made on this invoice indicate that the Client acknowledges and agrees to all payment, and rental period details as well as terms and conditions.