Terms & Conditions

ALCOHOL:

Outside alcohol is permitted but may not be sold.
Any alcohol sales must be made by a licensed bartender in the state of Ohio.
ONLY guests that are of legal age are allowed to drink alcoholic beverages. Violation of this guideline will result in immediate termination of the event and forfeiture of the Security Deposit.
Guests are not permitted to drink alcoholic beverages in the outside areas of the facility. Violation of this guideline will result in immediate termination of the event and forfeiture of the Security Deposit.

CANCELLATION & REFUND POLICY:

Reschedules may be available on a case-by-case basis and are subject to facility availability.
Rescheduled events forfeit the Refundable Security Deposit.
Clients are allowed only one rescheduled date.
Refunds are returned to the original form of payment unless otherwise discussed.
Clients agree to communicate with the Venue Owner before initiating any bank investigations or “chargebacks”. Chargebacks for any reason will be disputed.

22+ Days from event date 0% Penalty on any payments made
21-15 Days from event date 100% Forfeiture of Refundable Security Deposit only
14-7 Days from event date 65% Forfeiture of ANY payments made
6 days - Event Date 100% Forfeiture of any payments made

CLEANUP:

At the end of the rental period clients are required to:

Sweep/dust mop venue floors
Mop any standing water or spills
Empty all four trash cans (two bathrooms, two in main event room)
Remove all trash, food/beverage, decoration, and personal property from inside the facility to the green dumpster.
Leave any venue provided items including card box, signs, linens, steam pans, lighters, wire racks and serving utensils.
Violation of these conditions will result in forfeiture of the Security Deposit.

Clients do not have to break down tables and chairs at the end of the rental period.
Clients are required to leave all equipment supplied by the venue. Including but not limited to racks, pans, utensils, scissors, lighters, tape, containers, etc. Violation of this guideline will result in partial forfeiture of Security Deposit.
Clients are subject to additional billing for damages outside of normal wear and tear that amount to more than the Security Deposit as a result of their event.
Clients are subject to additional billing for costs incurred by Elite Banquets as a result of failure to properly clean the facility and costs that amount to more than the Security Deposit.
Any unclaimed items will become the property of Elite Banquets and Events.
Guests may not leave any trash on the sidewalk or parking lots. This includes but is not limited to food remains, wrappers, boxes, foils, containers, glass or plastic bottles, cigarette butts, and décor. Client is responsible for clean up and disposal of any of the above. Improper cleanup of facility, parking areas and trash disposal will result in the forfeiture of the Security Deposit.

COVID-19 PROVISIONS:

It is the responsibility of the client to ensure that any guests entering the venue during the rental period are not experiencing Fever, Cough, Shortness of Breath, or other Flu-like Symptoms, per CDC Guidelines.
Client agrees to hold harmless Elite Banquets in the event of any viral/ communicable transmission as a result of the Client’s event.
Event cancellations due to COVID are subject to reschedule only. No refunds will be issued outside of the cancellation policy.

DAMAGES:

Client will be held responsible for damages including, but not limited to chipped, cracked, or broken items, burned, ripped or dirtied upholstery or fabric beyond normal wear and tear, loss or damage due to theft, misuse, abuse, intentional damage, disappearance, or loss due to Client's failure to care for the Rental Items, including damage as a result of leaving Rental Items out in the rain.
Client shall be responsible for the full replacement cost of damaged or lost Rental Items.
Client shall be responsible for costs of professional cleaning if equipment, flooring, fabric or upholstered items are returned damaged, stained, or dirtied beyond normal wear and tear.
Any damages that occur after the Rental period begins, whether caused by the Client, Client's guests, or third-party event vendors, are the sole responsibility of Client.

DÉCOR & FURNITURE:

Clients are not permitted to use any type of confetti. Violation of this guideline will result in forfeiture of the Security Deposit.
Confetti Balloons are allowed for use/decor but may not be popped inside or outside of the facility. Violation of this guideline will result in forfeiture of the Security Deposit.
Clients are not permitted to use any pins, tacks, staples, or any sharp objects to decorate.
Glue dots, tape, regular strength adhesives (not “super” or “gorilla”) are allowed and must be completely removed at the end of the rental period.
Sparklers of any kind are not allowed. Violation of this guideline will result in immediate termination of the event and forfeiture of the Security Deposit.
Clients are not permitted to use any equipment outside of what is readily provided to them. Including but not limited to extra tables, chairs, linens, decor, etc without prior discussion/consent from owner.
Clients are responsible for coordinating with Furniture or Equipment vendors (Miller’s, Sully’s, etc) to have any deliveries within the written and agreed upon rental period.
Any and all vendors or deliveries must adhere to the rental period time frame. Furniture or Equipment rentals may only arrive within the agreed upon rental period and must be taken out of the facility at the end of the rental period.

ENTERTAINMENT:

Any children's entertainment furniture must be disclosed to the Venue Owner before rental period. Including inflatables, soft play furniture, ride ons/battery powered vehicles, animal entertainers, etc.
It is the responsibility of the client and/or vendor to have any waivers or permissions before use. Client agrees to release Elite Banquets from any liability associated with entertainment or furniture vendors.
Inflatables of any kind are prohibited for indoor use regardless of changes in weather. Violation of this guideline will result in immediate termination of the event and forfeiture of the Security Deposit.
Bounce Houses, Ball Pits, etc may be used in the side parking area of the facility only.
Clients are responsible for coordinating with any entertainment vendors to adhere to the rental period time frame. Entertainment Furniture or Equipment rentals may only arrive within the agreed upon rental period and must be taken out of the facility at the end of the rental period.

SMOKING:

Smoking of any type is not permitted inside the facility. Including but not limited to cigarettes, cigars, flavored cigars, e-cigarettes, vapes and hookah. Violation of this guideline will result in immediate termination of the event and forfeiture of the Security Deposit.
Guests are not permitted to prepare to smoke or roll cigarettes inside the premises. No smoking paraphernalia should be used openly in the facility. Violation of this guideline will result in immediate termination of the event and forfeiture of the Security Deposit.
Smoking is permitted outside on the side of the venue only and not in any outdoor area belonging to neighboring businesses.

PARKING:

No guests should be parked in front of neighboring businesses while that business is open to avoid the risk of towing. It is the responsibility of the client to notify guests of proper parking areas.

REFUNDABLE SECURITY DEPOSIT:

A refundable security deposit is required for ALL party packages.
Security Deposit is for the purpose of retaining your event date and time.
Security Deposit is not a down payment toward your event package. It is an additional amount.
Security Deposit amount is due within 5 days of the invoice being sent. Dates that have not been secured with a deposit within 5 days will be made available to the public.
Security Deposit is also used to cover any incidentals/fees that occur outside of originally invoiced charges, such as damages, missing/lost equipment, time overages, cancellations, violations of Terms & Conditions, etc.
Full or Partial Security Deposits are returned to the original form of payment within one week following the event.

RENTAL FEES:

All charges invoiced to the Client are itemized and listed on the invoice for clarity. Client agrees that they are willingly and knowingly making all payments outlined in the invoice.
Rental fees are listed and itemized separately from the Security Deposit. Security Deposit is not a down payment toward rental fees.
Clients are given a fee schedule to pay their total balance. Failure to make any payments according to the fee schedule and by the designated dates will result in cancellation of the event.
Total remaining balance is due no later than 5 days before the scheduled event.
Failure to settle any part of the total balance by 5 days before the event will result in immediate cancellation of the rental period and forfeiture of all payments made.
The Venue Owner reserves the right to cancel or end any event with clients that do not adhere to health or physical safety, payment, or time terms.
The Client will not, under any circumstances, issue or threaten to issue any chargebacks to the Company or to the Client's credit card and/or form of payment (ie, Stripe, PayPal) for any reason whatsoever without first contacting the Venue Owner to attempt to remedy the situation.

RENTAL PERIOD:

Rental period is a total, consecutive block of time that the client is permitted to use the venue and includes setup time, event time and clean up time. The designated rental period is outlined in the notes section of the invoice for review by the client.
The agreed upon start of the rental period is the earliest time the client, guests or any vendors may access the venue. Setup prior to the rental period is not permitted except by additional cost.
The Rental Period begins at the agreed upon time even if the client has not arrived and will not be "adjusted" based on client or guest arrival.
Clients, guests, vendors, must be gone no later than 30 minutes after the agreed upon end time of the rental period.
Any rental continuing past this 30 minute grace period will result in additional charges or forfeiture of the security deposit.
Entry by any vendor before the agreed upon rental period is only available for an additional fee of $175 and is subject to facility availability.
Storage of any furniture or equipment after the agreed upon rental period is only available for an additional cost of $250 per 24 hour period of storage. 24hrs is based on the end of the original rental period and is subject to facility availability.
Rental trucks (Enterprise, U-Haul, etc) may be parked in the facility side parking lot and used to store weekend furniture or equipment rental items at no additional cost.

SECURITY:

Off Duty Police Officers or security personnel can be hired at the expense of the client.
The Client is responsible for notifying Venue prior to event time.
Client is aware that premises are monitored by camera.

The owner reserves the right to terminate early or cancel any events that do not adhere to the health/physical safety, time frame or payment guidelines. It is the responsibility of the client to review and become familiar with all guidelines as outlined and express any questions or concerns before the rental period. It is the responsibility of the client to ensure that these guidelines are followed by all guests of the facility to avoid early termination of their event, forfeiture of payments, or additional billing after the event. Payments made on this invoice indicate that the Client acknowledges and agrees to all payment, and rental period details as well as terms and conditions.